Oaks of Avent Ferry Condominium Board of Directors Meeting-September 22, 2005

Board Members Present: Laura Lamkin, Cindy Guerin, Bill Loftin, Dan Madding, Jo Nerhood, and Bonnie Latham.

L. Lamkin called the meeting to order at 6:00 p.m. This is a specially called meeting due to there being no quorum at the regularly held meeting of 9-8-05.  No homeowners are present at either meeting.

Executive Session: Approved the August 2005 meeting minutes.

Manager's Report - J. Black

• Deck fell at 4122.  Reason is rotted wood due to faulty deck construction.
  

• Approved motion by L Lamkin, second by C. Geurin, to approve 4259 request to retain air-conditioning unit in current front window location, based on medical recommendation which was submitted to Management.  Board approves Homeowner’s suggestion to paint air-conditioner to match window trim color, making the unit less conspicuous.
  

• Motion by L. Lamkin, second by C. Geurin failed to approve 4257 request to maintain moving pod in parking area adjacent to natural area from Sept 26 until Oct 5.
  

• Approved motion by L. Lamkin, second by C. Geurin to approve 4257 request to maintain moving pod in designated parking space from Sept 26 until Oct 5.
  

• Two insurance claims (4120 & 4211) made against the Association’s policy due to water leaks.
  

Treasurer's Report-B. Loftin

• Received annual audit report. The auditor recommended the Association have another reserve study performed.
  

Committee Reports

Architecture-L. Lamkin-Nothing to report.

• Grounds-D. Madding-  Neuse Landscaping will begin grounds keeping Oct. 1. The monthly cost will be $200 more than budget for M&M Landscaping.  The increased Oct-Dec 05 payments will be funded from Grounds Extra budget item. 
  

• Newsletter-B. Latham- Board directed a notice about polybuteline pipes in the next issue of the newsletter; also a notice about distribution of flyers  - L. Lamkin will compose.
  

Unfinished Business - Continue to hold revised definition of authority of the Architectural Committee to next regular board meeting.

New Business

• Board decided to develop 5-year budget projection and discuss reserve study at upcoming budget meeting TBA.
  

• Board approved motion by B. Latham, second B Loftin to request advise from attorney to proceed with foreclosure on units which currently have liens against them.
  

Other Business – none.

Adjourned 7:05 pm.

Submitted by Bonnie Latham