Oaks of Avent Ferry Condominium Board of Directors Meeting May 12, 2005 at 6:00 p.m.
Board Members present: Barbara Dodson, Laura Lamkin, Bonnie Latham, Bill Loftin, Dan Madding, Jo Nerhood, Jeb Black, Management. Absent: Cindy Geurin
D. Madding called the meeting to order at 6:00 pm.
Homeowners Forum: 4263 Unit Owner presented request for reconsideration of screened porch and fence, and submitted additional architectural request form for screened porch approval.
Executive Session:
1.
Approved April 2005 regular Board meeting minutes.
Approved April 2005 regular Board meeting minutes.2.Approved April 19, 2005 specially called Board meeting minutes as corrected.
Approved April 19, 2005 specially called Board meeting minutes as corrected.3.Approved Motion by L. Lamkin, Second D Madding to affirm Board Motion of April 19, 2005 to direct 4263 to remove deck attachments and screening without change to deadline and conditions. Vote: 4 in favor; 2 opposed.
Approved Motion by L. Lamkin, Second D Madding to affirm Board Motion of April 19, 2005 to direct 4263 to remove deck attachments and screening without change to deadline and conditions. Vote: 4 in favor; 2 opposed.4.Approved Motion by L. Lamkin, Second D Madding to affirm Board Motion of April 19, 2005 to direct 4263 to remove all fencing without change to deadline and conditions. Vote: 4 in favor; 2 opposed.
Approved Motion by L. Lamkin, Second D Madding to affirm Board Motion of April 19, 2005 to direct 4263 to remove all fencing without change to deadline and conditions. Vote: 4 in favor; 2 opposed.5.L. Lamkin will craft letter to 4263 unit owner.
L. Lamkin will craft letter to 4263 unit owner.Manager's Report - J. Black
1.4243-51 siding replacement cost currently $10,000. Estimated total cost is $15,000.
4243-51 siding replacement cost currently $10,000. Estimated total cost is $15,000.2.Board approved 4012-20 for siding replacement and repainting as recommended by Management and will begin work directly upon completion of 4243-51.
Board approved 4012-20 for siding replacement and repainting as recommended by Management and will begin work directly upon completion of 4243-51.Treasurer’s Report – B. Loftin
1.4243-51 siding replacement and repaint cost is coming in under budget, which may free funds for additional buildings this year.
4243-51 siding replacement and repaint cost is coming in under budget, which may free funds for additional buildings this year.Committee Reports –
1.Grounds –
Grounds – a.Requested removal of dead tree in front of 4101 and tree in back of 4103 has root pushing underneath storage shed. Management will obtain cost for next meeting.
Requested removal of dead tree in front of 4101 and tree in back of 4103 has root pushing underneath storage shed. Management will obtain cost for next meeting.b.Madding will review 4283 work order and bushes at 4283 and 4271.
Madding will review 4283 work order and bushes at 4283 and 4271.2.Architecture – L. Lamkin will review new 4263 achitectural request for screened porch.
Architecture – L. Lamkin will review new 4263 achitectural request for screened porch. Unfinished Business –
1.Consideration of M&M Landscaping Annual Work Schedule – D. Madding to review for next meeting.
Consideration of M&M Landscaping Annual Work Schedule – D. Madding to review for next meeting.New Business –
1.Approved Motion by D Madding, second L. Lamkin to accept 4005 payment to bring account current.
Approved Motion by D Madding, second L. Lamkin to accept 4005 payment to bring account current.2.Board directed Management to alert M&M Landscaping of recent excessive spraying of weed killer and request more attentiveness to future spraying.
Board directed Management to alert M&M Landscaping of recent excessive spraying of weed killer and request more attentiveness to future spraying. 3.Board approved Management to clean and brighten entrance sign.
Board approved Management to clean and brighten entrance sign.4.Board approved B. Latham to purchase & plant spring flowers at front entrance.
Board approved B. Latham to purchase & plant spring flowers at front entrance.5.Board approved a trial period of placing signage at front entrance on day of Board meeting to announce meeting, such as “Board Meeting Tonight”; to be removed shortly after Board meeting.
Board approved a trial period of placing signage at front entrance on day of Board meeting to announce meeting, such as “Board Meeting Tonight”; to be removed shortly after Board meeting.Other Business – none.
Meeting adjourned at 7:40 pm.
Submitted: Bonnie Latham
