Oaks of Avent Ferry Condominium Board of Directors Meeting  April 14, 2005 at 6:00 p.m.

Board Members present: Cindy Geurin, Barbara Dodson, Laura Lamkin, Bonnie Latham, Bill Loftin, Dan Madding, Jo Nerhood, Jeb Black, Management.

L. Lamkin called the meeting to order at 6:00 pm.

Homeowners Forum: none present.

Executive Session:

• Approved March 2005 meeting minutes.
  

Manager's Report - J. Black

• WPM will inspect Chimney Caps during regular quarterly gutter cleanings at no extra charge beginning June 2005.
  

• Materials have been delivered and siding replacement begins 4/18 on 4243-51.
  

• Approved Motion by B. Latham, Second C. Geurin to consider budget expenditure for garbage bin removal and replacement in upcoming 2006 budget.
  

• Board directed Newsletter to include reminder for Automatic Draft.
  

Treasurer’s Report – B. Loftin

• Sufficient operating funds are available to begin 4243-51 siding replacement and repaint.
  

• Approved 4018 request to make two $500 payments to bring current past due account.
  

• Motion failed by B. Loftin, Second D Madding to waive past due fees for 4124, 4273, 4275, and 4269.
  

• Approved Motion by B. Dodson; Second D. Madding to commence collection by end of the month (4/29) unless owner of above-mentioned units submits payment proposal for Board consideration.
  

Committee Reports – none.

Unfinished Business –

• Arch. Recommendations – L. Lamkin called special BOD meeting to consider Ad Hoc Comm. Recommendations; issues set forth in August 2004 BOD meeting; and other Architectural issues as appropriate. April 19 at 7:00 p.m. at 4127.
  

New Business –

• Directed Management to notify 4127 unit owner of repeated or continuous parking of boat in violation of Governing Rules.  Further violation will result in towing and/or fine.
  

Other Business – 

• M&M landscaping made progress with grounds items submitted in March. Further review for next month.
  

• Board decided to take no action on proposal presented by H. Heppt of unit 4008.  He may contract with Unit owners at their own discretion, but Board takes no position.
  

Meeting adjourned at 7:40 pm.

Submitted: Bonnie Latham

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The Board held two meetings in April 2005; both are listed below.

Oaks of Avent Ferry Condominium Board of Directors Special Meeting

April 19, 2005 7:00 p.m. Location: 4127 The Oaks Dr

Board Members present: Cindy Geurin, Barbara Dodson, Laura Lamkin, Bonnie Latham, Bill Loftin, Dan Madding. Absent: Jo Nerhood.

The meeting was called to order at 7:00 to consider recommendations presented to the Board of Directors by Ad Hoc Architectural Committee entitled, “Screening In of Rear Decks and Patios,” and also certain grounds issues as cited at the August 12, 2004 BOD meeting.

• Approved unanimously Motion by C. Geurin; Second by B. Latham to not accept final recommendations of Ad Hoc Architectural Committee entitled, “Screening In of Rear Decks and Patios.”
  

• The Board thanks the Ad Hoc Committee for its outstanding work and commends the Committee for the excellence of its final report entitled, “Screening In of Rear Decks and Patios.”
  

• Approved unanimously Motion by B. Dodson; Second D. Madding to direct 4263 to remove all deck attachments and screening in violation of Governing Rules. Removal of screening and attachments requires restoration of the installation location(s) to original condition, or condition previously approved by the Oaks of AF BOD Architectural Committee, at homeowner expense.
  

a.L. Lamkin will craft letter to Unit Owner.

• Approved unanimously Motion by D. Madding; Second B. Latham to direct 4263 to remove all fencing and attachments in violation of Governing Rules. Removal of fencing and attachments requires restoration of the installation location(s) to original condition, or condition previously approved by the Oaks of AF BOD Architectural Committee, at homeowner expense.
  

• Approved unanimously Motion by B. Latham; Second C. Geurin to direct 4121 to repair or replace damage patio fencing in accordance with existing Governing Rules.
  

• Approved unanimously Motion by L. Lamkin; Second B. Latham to direct 4235 to paint newly-installed French door and trim to match existing building trim in accordance with Governing Rules. 
  

Submitted: Bonnie Latham

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