Oaks of Avent Ferry Condominium Board of Directors Meeting Dec 9, 2004 at 6:00 p.m.
Board Members present: Cindy Geurin, B Dodson, Laura Lamkin, Bonnie Latham, Bill Loftin, Dan Madding. Jeb Black, Management.
The meeting was called to order at 6:00.
Homeowners Forum:
C Gurin requests Management’s help to direct landscapers to blow leaves behind her building.
Executive Session:
October minutes were not approved – needs to be approved at January meeting.
Manager's Report - J. Black
1.
Frank Johnson resigned from the Board effective 11-4-04.
Frank Johnson resigned from the Board effective 11-4-04.2.$200 recorded in Roof Maintenance will be moved to roof repair category.
$200 recorded in Roof Maintenance will be moved to roof repair category.3.All American final payment for 4123-31 roof: $6,524 - less $1,200 due to damage directly caused by roofer’s negligence. Homeowner 4131 requests cash payment of estimated cost of repair ($250) instead of repairing ceiling damage. Board directed Management to make payment and deduct from payment to roofer.
All American final payment for 4123-31 roof: $6,524 - less $1,200 due to damage directly caused by roofer’s negligence. Homeowner 4131 requests cash payment of estimated cost of repair ($250) instead of repairing ceiling damage. Board directed Management to make payment and deduct from payment to roofer.4.Termite inspection completed. No water leaks found.
Termite inspection completed. No water leaks found.5.Management suggested 4243-51 and 4012-20 or 4123-31 as units for wood replacement 2005.
Management suggested 4243-51 and 4012-20 or 4123-31 as units for wood replacement 2005.6.Broken water main was repaired - cost $700.
Broken water main was repaired - cost $700.7.2005 Budget:
2005 Budget: a.Motion by B. Dodson (second B. Loftin) to raise annual dues $10/unit failed.
Motion by B. Dodson (second B. Loftin) to raise annual dues $10/unit failed.b.Motion by B. Latham (second D. Madding) to raise annual due $13/unit failed.
Motion by B. Latham (second D. Madding) to raise annual due $13/unit failed.c.Motion by D. Madding (second B. Latham) to raise annual dues by 10%/unit failed.
Motion by D. Madding (second B. Latham) to raise annual dues by 10%/unit failed.d.Approved Motion by B. Dodson (second L. Lamkin) to raise annual dues by $11/unit.
Approved Motion by B. Dodson (second L. Lamkin) to raise annual dues by $11/unit.Treasurers Report – B. Loftin
1.Reviewed 2004 budget indicating we will finish the year without a deficit. This is primarily due to rehabbing one building instead of two, and no gross over-expenditures in other categories.
Reviewed 2004 budget indicating we will finish the year without a deficit. This is primarily due to rehabbing one building instead of two, and no gross over-expenditures in other categories. 2.Discussed delinquent accounts and how best to collect. L Lamkin to check with attorneys about collection.
Discussed delinquent accounts and how best to collect. L Lamkin to check with attorneys about collection.3.D. Madding is pursuing other quotes for Association property insurance.
D. Madding is pursuing other quotes for Association property insurance. Committee Reports – none.
Unfinished Business –
1.New garbage carts were delivered Dec 1. Volunteers identified carts with unit numbers and distributed to units. Rules to be developed by L Lamkin for approval. Providing accommodation for new carts and disposition of old bins still not resolved.
New garbage carts were delivered Dec 1. Volunteers identified carts with unit numbers and distributed to units. Rules to be developed by L Lamkin for approval. Providing accommodation for new carts and disposition of old bins still not resolved. New Business –
1.Approved Motion by B Dodson (second B Loftin) to elect B Dodson as interim President, L Lamkin as interim V. President until March 2005.
Approved Motion by B Dodson (second B Loftin) to elect B Dodson as interim President, L Lamkin as interim V. President until March 2005.2.L Lamkin to check with tax office regarding different parcel distributions currently reflected on water bills.
L Lamkin to check with tax office regarding different parcel distributions currently reflected on water bills.Other Business –
1.B Dodson disagrees with Board decision to remove unused wood in Spring 05 stating that Governing Rules do not allow for this action; Board members do not have authority to change rules without vote. Reason for removing wood has to do with old woodpiles of rotting wood in common areas that have lost value as firewood and become unsightly. Agreed to continue discussion.
B Dodson disagrees with Board decision to remove unused wood in Spring 05 stating that Governing Rules do not allow for this action; Board members do not have authority to change rules without vote. Reason for removing wood has to do with old woodpiles of rotting wood in common areas that have lost value as firewood and become unsightly. Agreed to continue discussion.Meeting adjourned at 7:45 pm.
Submitted: Bonnie Latham
