Oaks of Avent Ferry Condominium Board of Directors Meeting Oct 14, 2004 at 6:00 p.m.
Board Members present: Cindy Gurin, Frank Johnson, Laura Lamkin, Bonnie Latham, Bill Loftin, Dan Madding. Jeb Black, Management. Absent: B Dodson
The meeting was called to order at 6:00.
Homeowners Forum: none present.
Executive Session:
Board approved September 2004 minutes as presented.
Manager's Report - J. Black
1.
Painting 4233-41 complete except for punch list. Cost $4,600. Total cost of paint/rehab: $34,000.
Painting 4233-41 complete except for punch list. Cost $4,600. Total cost of paint/rehab: $34,000.2.Roofing 4123-31 completed with problems. Due to complaints, workers left job without covering part of ridge vent, causing two leaks – cost $270. There was also excessive debris throughout job site. Board will not use this company again.
Roofing 4123-31 completed with problems. Due to complaints, workers left job without covering part of ridge vent, causing two leaks – cost $270. There was also excessive debris throughout job site. Board will not use this company again.a.L Lamkin will check and report to Management any further interior damage before final roof payment is released. Costs will be deducted from roof payment.
L Lamkin will check and report to Management any further interior damage before final roof payment is released. Costs will be deducted from roof payment.3.Termite inspection scheduled Nov 8-12. Mgmt will mail letter to HOs reminding those with slab or locked crawlspace must make an appointment.
Termite inspection scheduled Nov 8-12. Mgmt will mail letter to HOs reminding those with slab or locked crawlspace must make an appointment.4.Grounds were aerated and over seeded in October.
Grounds were aerated and over seeded in October. 5.M&M will correct overgrown area behind 4123 Oct 21, per Grounds recommendation.
M&M will correct overgrown area behind 4123 Oct 21, per Grounds recommendation.Treasurers Report – B. Loftin reviewed budget and determined funds are available to re-roof a second unit this year.
Committee Reports –
1.Architectural: Laura Lamkin – Committee expects to make final recommendations to Board at November meeting.
Architectural: Laura Lamkin – Committee expects to make final recommendations to Board at November meeting.2.Grounds – D Madding - Discussion of grounds issues such as overgrown areas, bush replacements, woodpiles. Grounds & Management will compile list of bush replacement / additions needed, with the intention of making a comprehensive improvement plan.
Grounds – D Madding - Discussion of grounds issues such as overgrown areas, bush replacements, woodpiles. Grounds & Management will compile list of bush replacement / additions needed, with the intention of making a comprehensive improvement plan.3.Board directed newsletter to notify HOs that woodpiles and old wood will have to be gone by April 1, 2005.
Board directed newsletter to notify HOs that woodpiles and old wood will have to be gone by April 1, 2005.4.Newsletter – to be published in October.
Newsletter – to be published in October.Unfinished Business –
1.Board directed Mgmt to notify 4285 that porch renovation must be complete by Nov 30, 2004. Otherwise, Management will complete renovation and invoice HO for cost.
Board directed Mgmt to notify 4285 that porch renovation must be complete by Nov 30, 2004. Otherwise, Management will complete renovation and invoice HO for cost.2.Reviewed 4261 grounds issue. D Madding walked grounds, created & distributed new map, marking areas needing attention; will make recommendation for area across from 4261 at November mtg.
Reviewed 4261 grounds issue. D Madding walked grounds, created & distributed new map, marking areas needing attention; will make recommendation for area across from 4261 at November mtg.New Business –
1.Scheduled budget meeting – Nov 4 at 12:00 noon. Board members attendance encouraged.
Scheduled budget meeting – Nov 4 at 12:00 noon. Board members attendance encouraged.2.Approved Motion by C Guerin (second D Madding) to re-roof 4012-4018 using East Coast of NC, Inc. to begin in November. This is second roof in 2004. Roof on Unit 4020 was replaced in 1999, and won’t be replaced this time. Management noted that color of new roof might not match 4020 roof color; Board consensus this is acceptable due to high rooflines of middle units.
Approved Motion by C Guerin (second D Madding) to re-roof 4012-4018 using East Coast of NC, Inc. to begin in November. This is second roof in 2004. Roof on Unit 4020 was replaced in 1999, and won’t be replaced this time. Management noted that color of new roof might not match 4020 roof color; Board consensus this is acceptable due to high rooflines of middle units.3.New Garbage Collection schedule:
New Garbage Collection schedule:a.Approved Motion by B Latham (second B Loftin) to place unit numbers on new bins.
Approved Motion by B Latham (second B Loftin) to place unit numbers on new bins.b.L Lamkin will find out if all cans can be delivered to one area.
L Lamkin will find out if all cans can be delivered to one area.c.Mgmt will acquire several bids for stenciling bins with unit numbers.
Mgmt will acquire several bids for stenciling bins with unit numbers.d.Several Board members will walk grounds with idea toward placement of cans & what to do with old bins.
Several Board members will walk grounds with idea toward placement of cans & what to do with old bins.Other Business – none.
Meeting adjourned at 7:35 pm.
Submitted: Bonnie Latham
