Oaks of Avent Ferry Condominium Board of Directors Meeting Sept 9, 2004 at 6:00 pm.
Board Members present: Barbara Dodson, Frank Johnson, Bill Loftin, and Bonnie Latham.
The meeting was called to order at 6:00.
Homeowners Forum: none present.
Executive Session Board approved August 2004 minutes as presented.
Manager's Report - J. Black
1.
Siding and wood replacement 4233-41 complete. Cost to date is $29,323. Prep work for painting begins 2nd week in Sept.
Siding and wood replacement 4233-41 complete. Cost to date is $29,323. Prep work for painting begins 2nd week in Sept.2.2003 financial audit report completed and distributed to Board.
2003 financial audit report completed and distributed to Board.3.Missing/damaged 4103 and 4105 downspouts replaced. Cost $150.
Missing/damaged 4103 and 4105 downspouts replaced. Cost $150.4.M&M sprayed encroaching poison ivy behind 4020; only minimum spraying authorized.
M&M sprayed encroaching poison ivy behind 4020; only minimum spraying authorized.5.No emergency response calls in July/August.
No emergency response calls in July/August.Treasurers Report – B. Loftin
1.Wood replacement is $2,000 over budget. Due to budget overrun, one building will receive wood replacement this year. Also, Board decided one roof will be scheduled for replacement at this time, and if enough funds are available, a second roof will be scheduled for replacement this year.
Wood replacement is $2,000 over budget. Due to budget overrun, one building will receive wood replacement this year. Also, Board decided one roof will be scheduled for replacement at this time, and if enough funds are available, a second roof will be scheduled for replacement this year.Committee Reports –
1.Architectural: Laura Lamkin – Committee met and decided to focus primarily on deck enclosures, divided research of rules, regulations, and minutes.
Architectural: Laura Lamkin – Committee met and decided to focus primarily on deck enclosures, divided research of rules, regulations, and minutes.2.Grounds – none.
Grounds – none.3.Newsletter – Heidi Porter compiled newsletter. B. Latham included budget figures and submitted newsletter 9/8/04 to Management for mailing.
Newsletter – Heidi Porter compiled newsletter. B. Latham included budget figures and submitted newsletter 9/8/04 to Management for mailing.Unfinished Business –
1.Status of 4285 porch renovation not yet resolved.
Status of 4285 porch renovation not yet resolved.2.Reviewed 4283-work order. Board directed Management to notify homeowner by letter of the following:
Reviewed 4283-work order. Board directed Management to notify homeowner by letter of the following:a.Trim bushes – done.
Trim bushes – done.b.Gutter repair – Management inspected gutter and found no problem. Suspect that dirt on siding results in splatter from heavy rains or from blowing wet debris from gutters.
Gutter repair – Management inspected gutter and found no problem. Suspect that dirt on siding results in splatter from heavy rains or from blowing wet debris from gutters. c.Holes in ground – Management directed yard crew to fill in two holes with dirt. This is not yet done.
Holes in ground – Management directed yard crew to fill in two holes with dirt. This is not yet done.d.Muddy ground on side of unit – result of deep shade from surrounding trees.
Muddy ground on side of unit – result of deep shade from surrounding trees.e.New walkway– non-budget improvement tabled for budget discussion.
New walkway– non-budget improvement tabled for budget discussion.New Business –
1.Motion approved for Board membership: Cindy Geurin, Laura Lamkin, and Dan Madding.
Motion approved for Board membership: Cindy Geurin, Laura Lamkin, and Dan Madding.2.Motion approved to appoint Laura Lamkin as Architectural Chair; Dan Madding as Grounds Chair.
Motion approved to appoint Laura Lamkin as Architectural Chair; Dan Madding as Grounds Chair.3.Motion approved 4123 – 4131 roof replacement this year.
Motion approved 4123 – 4131 roof replacement this year.4.Reviewed 4261 letter & photos. Since most board members had not had time to review before meeting, Motion approved to table discussion until next meeting. See attachment.
Reviewed 4261 letter & photos. Since most board members had not had time to review before meeting, Motion approved to table discussion until next meeting. See attachment.Other Business –
1.Reminder: Roof and gutter cleaning due in September.
Reminder: Roof and gutter cleaning due in September.2.Reminder: Termite inspection upcoming Oct/Nov.
Reminder: Termite inspection upcoming Oct/Nov.3.Discussion next meeting – new garbage schedule.
Discussion next meeting – new garbage schedule.4.Issues for budget discussion: Gutter guards; Sidewalk improvement.
Issues for budget discussion: Gutter guards; Sidewalk improvement.Meeting adjourned at 7:30 pm.
Submitted: Bonnie Latham
Attachment: 4261 letter and photos (.pdf file)
