Oaks of Avent Ferry Condominium Board of Directors Meeting December 11, 2003 at 6:00 p.m.
Board Members present: Frank Johnson, Barbara Dodson, Bill Loftin, Bonnie Latham. Absent: John Hertrick, Brian Browning
The meeting was called to order at 6:00.
No Homeowners present.
Executive Session:
Approved Oct. and Nov. Meeting Minutes.
Manager's Report - J. Black
1.
4281-89 wood replacement complete. Cost: $14,500. Power-wash and caulking prep for painting scheduled in two weeks, depending on weather. Painting will take place the first of the year.
4281-89 wood replacement complete. Cost: $14,500. Power-wash and caulking prep for painting scheduled in two weeks, depending on weather. Painting will take place the first of the year.2.Repair of broken water line from street at 4124 cost $387.
Repair of broken water line from street at 4124 cost $387.3.Roofs & Gutters will be cleaned week of 12/15-19.
Roofs & Gutters will be cleaned week of 12/15-19.4.Association lacked sufficient operating cash to pay all November bills. No payment made to Management or Landscaper; Double payment to be made in December.
Association lacked sufficient operating cash to pay all November bills. No payment made to Management or Landscaper; Double payment to be made in December.Treasurers Report – B. Loftin
1.2004 budget was approved with $8 increase in monthly dues. Largest increases to building wood replacement, insurance premiums, & legal fees categories. Smaller increases in gutter replacement, building painting, tree removal, management fee, and auditing fee categories. Budget added new category, “Collection of Bad Debt” funded at $1,850 to cover estimated cost of legal services to recover past due assessments.
2004 budget was approved with $8 increase in monthly dues. Largest increases to building wood replacement, insurance premiums, & legal fees categories. Smaller increases in gutter replacement, building painting, tree removal, management fee, and auditing fee categories. Budget added new category, “Collection of Bad Debt” funded at $1,850 to cover estimated cost of legal services to recover past due assessments.2.Largest under-funded 2003 categories were building wood replacement ($12,000 deficit), insurance premium ($3,600 deficit) and legal fees ($2,000 deficit).
Largest under-funded 2003 categories were building wood replacement ($12,000 deficit), insurance premium ($3,600 deficit) and legal fees ($2,000 deficit).Committee Reports –
1.Architecture Committee – F. Johnson:
Architecture Committee – F. Johnson:a.Approved deck extension: 4008.
Approved deck extension: 4008.b.Approved satellite dish: 4127.
Approved satellite dish: 4127.2.Newsletter Committee – H. Porter:
Newsletter Committee – H. Porter:a.Approved request by editor to delay Dec. edition until January.
Approved request by editor to delay Dec. edition until January.3.Grounds Committee – J. Hertrick: None.
Grounds Committee – J. Hertrick: None.Unfinished Business –
1.Board approved gravel and timbers solution for erosion problem at 4008 as discussed in Sept BOD meeting. Cost approved in Sept: $750. Solution to take place in 2004, as funds are no longer available this year.
Board approved gravel and timbers solution for erosion problem at 4008 as discussed in Sept BOD meeting. Cost approved in Sept: $750. Solution to take place in 2004, as funds are no longer available this year.2.Board requested Management remove pine straw debris from under porch at 4000.
Board requested Management remove pine straw debris from under porch at 4000.New Business – none.
Information Items –
1.Board discussed not putting down new straw in the spring of 2004.
Board discussed not putting down new straw in the spring of 2004.Meeting adjourned at 7:00 pm.
Submitted: Bonnie Latham
