Oaks of Avent Ferry Condominium Association Board of Directors Meeting, Thursday, January 9, 2003 at 6:00 p.m.

Present: John Hertrick, Frank Johnson, Bill Loftin, Brian Browning, Bonnie Latham, Jeb Black - Management

Absent: Barbara Dodson

Homeowner's Forum: No homeowners present.

Minutes from December meeting were approved.

Management Report:

1. Roof replacement complete on 4221-4229. Cost: $7,750.00. Replaced 3 sheets of plywood.

- Painting will commence as weather/temperature allows.

2. Cost of wood replacement for 4221-4229: $21,700.00.

3. Leaves were removed from grounds 1/2/03.

4. Cost to chip & remove limbs from December ice storm: $700.00. 

5. Cost of roof repair for 4131: $400 + materials. Management will report materials cost when invoices are received.

6. Termite report complete.

- Grounds chair to determine whether insulation is homeowner or association responsibility.

- Management to check on possible double payment to termite inspection co.

7. Sidewalks: Management submitted list of 12 sidewalks with raised areas more than 3/4". There are also 3 units with asphalt sidewalks.  Board requested Management to obtain bids for repair of raised areas.

Treasurer's report: Payments for 4221-29 wood replacement and painting were written in 2002 and are being held by Management until work is complete.  This was done to insure that end-of-year expenditures were paid with 2002 funds.

Units 4113 and 4289 are sent for legal action to collect past due assessments.

Committee Reports:

Grounds:  None

Architectural:  F. Johnson motioned approval to remove trees specified in 4263 request, provided the following conditions are met: (1) trees are downed and debris removed by Nelson Tree Service at homeowner's expense; (2) stump from tree removed in front of unit will be ground down and removed; and (3) homeowner will sign property/personal liability waiver before work begins. Motion seconded by B. Browning and unanimously approved by Board.

Unfinished Business:

1. Plumbing update: By-law amendments will be drafted for Board review.

New Business:

1. Landscaping contract: Management will either locate original landscape contract or develop a new contract with M&M Landscape Company.

2. Annual Meeting: Board agreed to rent facility at Lake Johnson for one hour February 13, 7:00-8:00 pm at a cost of $70.00.  Management will send homeowners notification and proxy before meeting.

Meeting adjourned at 7:35 pm

Submitted: Bonnie Latham (for B. Dodson)