Begin: 1999
Annual Budget:  $105,460
Board of Directors::  Bonnie Latham, Pres.; Barbara Dodson, Vice Pres., Bill Loftin, Treasurer, Judy Moreno, Secretary; Cindy Guerin, Grounds Chair, Jo Nerhood, At-large

Significant Events and Board Actions:
Jan. - Cut large tree that fell in common area during storm for use as firewood. Total cost:  $400.
Feb. - Annual meeting conducted with Oaks of Avent Ferry Homeowners.
Mar. - Roof replaced, with underlayment repairs, on 4000-4008.  Total Cost: $7,500.
Mar. - Tree removal and unit repair, including roof replacement, for 4020 due to storm on March 3, 1999.  Costs were covered by insurance.
Mar. - Letters of Commendation to Jean Marie McManus, Carol Griffin, and Brad Nelson for their help to mitigate damage at 4020.
Apr. - Tree removal and deck repair behind unit  4127. Total cost:  $1,350.
May - New resolution regarding Vehicular and Pedestrian Interference adopted by Board on May 3, 1999.
May - Painted building, replacing more than 24 bundles of siding on 4273-4281; also new facia board and gutters installed.  Approx. total cost: $10,000
Jun. - Major pruning of bushes throughout complex performed.
Jul. - Letters sent to eight Homeowners requesting wood piles be removed from around unit structures.  100% compliance.
Jul. - Roof replaced, with underlayment repairs, on 4273-4281.  Total Cost: $7,500.
Aug. - Termite inspection performed.  No infestations found.
Aug. - Dead tree removal beside 4241.  Total cost: $200.
Sep. - Review & update of Governing Rules during May through August, distributed to Homeowners in September, 99.
Sep.-Oct.  Twenty roof leaks reported from Hurricanes Danny, Floyd, and Irene.  Total cost of repairs: $2,000.
Oct. - Roof replaced, with underlayment repairs, on 4283-4291.  Total Cost: $7,300.
Oct. - Gravity fed sump drain around unit 4125 required by closing to alleviate standing water in basements. Total cost: $2,300.
Oct. - Aeration and over-seeding of grounds accomplished.
Nov. - Established five-year cash flow analysis.
Nov.-Dec. 2000 Budget established in November, approved by the full Board and mailed to Homeowners in December, 1999 with no increase in monthly homeowner's assessment.
Dec. -Increased HOA building insurance deductible from $500 to $1,000 thereby decreasing annual premium by $1,000 to $7,500 per year.

Back to Top
2000
Annual Budget:  $105,460
Board of Directors:  Bonnie Latham, Pres.; Barbara Dodson, Vice Pres.; Bill Loftin, Treasurer; Judy Moreno, Secretary; Jo Nerhood, At-large.

2000 Goals and Objectives
1.Replace the roof, with necessary repairs, of two buildings.
2.Paint, with wood replacement/repairs, two buildings.
3.Establish criteria and procedure for homeowner complaint resolution.
4.Accomplish annual update of Governing Rules.
5.Accomplish annual update five-year cash flow analysis.
6.Protect against depletion of reserve funds.
7.Garden upgrade/oversight.

Significant Events and Board Actions:
Jan. -Parking lot salted due to ice accumulation; then scraped 21" snow that fell Jan. 24. Cost: $1,310.
Jan. - Small fallen tree removed from deck of 4227.  Cost:  $150.
Jan. -Established base-line figures for use in five-year cash flow analysis.
Jan. -Garden tilled and raked by Latham family & paid help.  $58 - tiller; $50 paid help. Cost: $108.
Jan. -Re-instituted policy that Work Orders and follow-up information must be submitted to Wilson Property Mgmt. in writing.
Feb. -Annual Homeowners' Meeting 2/15/00.
Apr. -A meter line leak repaired at 4229.  Cost: $200.
Apr. -Painting and wood replacement completed at 4263-4271.  Paint $4,773; Wood replace- $11,466.
Apr. -Garden tilled and raked by Wilson Property. Cost: $150
May -Roof replaced 4263-4271. Cost: $7,120
May - Letter distributed to units by John Hertrick requesting volunteer labor with community garden.  Received one response.
May -  Board sent Letter of Recognition to Jeb Black and Wilson Property Mgmt.  Certificate of Appreciation presented to Mr. Black for his service as Property Manager of The Oaks.
Jun. - After hearing a complaint regarding cost of upkeep, Board decides to request vote at annual meeting whether to continue community garden.  Funding for upkeep suspended until that time.
Jun. - Awning request at 4263 approved by Architectural Committee.
Jun. - Downspouts replaced on 4263-4271 with larger, commercial grade gutters. Cost: $1,251.
Jun. - Gravel walkway request at 4263 approved by Architectural Committee.
Jun. - Task Force presents findings to Board regarding By-laws consideration of limited common elements.  Board sends information letter to homeowners.
Jul. - Water line break in front of 4016 - 2-1/2" water main repaired; shut-off valves installed.  Cost: $2,122.00
Jul. - Board accepts use of Robert's Rules of Order (Rules of Protocol) at monthly meetings.
Jul. - Board accepts Task Force recommendation to comply with By-laws regarding limited common elements.  Board sends notification letter to homeowners.
Aug. - Homeowners notified by letter of upcoming termite inspection.  Performed for 50% of units -Management works to insure all buildings are inspected and complete report submitted by pest control company.  Report submitted in December.
Aug. - letter distributed to units by John Hertrick with rules about grounds-related items, emphasizing time to take trash to curb.
Sept. - Board voted to continue current policy of monitoring/enforcing Governing Rules. Current policy is to handle issues on a case-by-case basis, as they are brought to the attention of the board.
Sept. - Approved 4217 request to remove tree in front of unit at homeowner expense.
Sept. - Appointed Heidi Porter to fill Barbara Dodson's remaining term.  Bill Loftin appointed to fill position of Vice-President as well as Treasurer.
Oct. - Wood replacement and painting completed at 4000-4008. 200 pieces of siding were replaced - began using more durable siding, "Hardy Plank."  Wood replacement cost: $7,900; paint cost: $4,010.
Oct. - Distributed flyer offering to pull dead/diseased bushes for homeowners - received 3 responses.  Grounds chair submitted 4 units. (One removal at homeowner expense.) Cost for six units: $268.
Nov. - Roof replacement 4233-4241 began on 27th.
Nov. - Newsletter assumed new editorship by Heidi Porter.
Nov. - Deck plan request for 4259 and satellite dish for 4213 approved by Architectural Committee.
Nov. - Board approved 2001 HOA Budget with 5% overall increase or $6/mo./unit.
Nov. - 2001 payment coupons developed by Bonnie Latham; mailed to homeowners on 28th.  Printing cost savings of $400 for coupon books.
Dec. - Roof replacement 4233-41 complete.  Cost: $ 7,458.
Dec. - Board adopted use of Robert's Rules of Order and Conduct for 2001 homeowners meeting.
Dec. - Began work to stabilize sinking foundation footing at 4131. Bid Estimate: $4,500.

Back to Top
2001
Annual Budget: $110,860
Board of Directors:  Bonnie Latham, Pres.;  Heidi Porter, V. Pres., Bill Loftin, Treasurer; Judy Moreno, Secretary; Jo Nerhood, Architectural Chair, John Hertrick, Grounds Chair, Jane Young, At Large.

Significant Events and Board Actions of 2001

Jan-Gutters and downspouts cleaned throughout complex.  Cost: $975
Jan-Stabilization of 4131 foundation footing complete.  Cost: $5,200
Jan-Changed monthly board meeting dates to 2nd Thursdays of each month.
Feb-Annual Homeowners' Meeting Feb. 22, 2001 (5 brd mbrs, 10 hmowners, 13 proxies 37.33%)
Mar-Board voted to commission full financial audit of Association per by-laws.  Cost: $1,800
Mar-Board approved drainage bid for 4123-4131.  Cost:  $6,222 est.
Mar-Architectural Committee approved tree removal at 4269 at owner expense.
Apr-Fertilized grounds throughout complex.
Apr-Community garden opened April 21st.  B. Latham donated compost bin to garden.
Apr-Web site www.oaksofaf.homestead.com host notified of cost - $30/year.
May-Bushes trimmed throughout complex.
May-Polled homeowners on parking lot issue. 37% of homeowners voted. 50% requested no action. 50% requested some form of action (either patch in some degree or repave lot.)  Board compromised with patching three of the worst areas.  Cost: $4,822.
May-Corrected standing water in crawlspace at 4018.  Cost: $300.
May-Redirected downspouts at 4211 to prevent foundation saturation. Cost: $100.
May-Brian Browning appointed to Board position vacated by Jane Young.
Jun-Approved architectural request to improve patio fence at 4109.
Jun-Architectural Committee Chair, Jo Nerhood, was named to update Governing Rules.
Jun-Full financial audit (year 2000) for Association completed. CPA submitted report, found one omitted monthly payment to management; otherwise, no discrepancies.
Jul-Carolina Seal & Patch patched three areas of bad asphalt:  8x30' in front of 4285, 11x20' beyond 4285 toward lake, and 25x25' in front of 4001-4005.  Cost: $4,822.
Jul-4001-4009 and 4101-4107 were re-roofed.  Unit roofs 4109 and 4005 were omitted, as they had been re-roofed within the last five years.  Cost of two buildings (minus two units):  $12,433.
Jul-4001-4009 paint and rehab began.  Cost of painting: $4,000.  Cost of wood replacement: $8,965. 
Aug-Frank Johnson appointed to Board position vacated by Judy Moreno.
Sep-Aeration and over-seeding completed throughout complex.
Oct-Pansies planted at entrance by Bonnie Latham.  Cost- $18.
Oct-Bushes trimmed throughout complex.
Oct-Heidi Porter weeded and cleaned community garden for fall.
Nov-Heidi Porter resigned from Board.
Nov-Termite inspection of units completed.  No infestations reported.
Nov-Board approved 2002 budget of $115,860, with 4% increase in assessments or $5/unit.
Nov-Gutter replaced at 4237- cost: $330.
Nov-4101-4109 paint and rehab  Cost of Painting: $4,000. Cost of wood replacement: $9,821.
Nov-Water leak repaired to underground pipe under deck at 4255.  Cost $175.
Dec-Jo Nerhood resigned from the Board.
Dec-Governing Rules revised to update Limited Common Element responsibilities (implemented in 2000) and add new Satellite Dish policy.
Dec-Gutters cleaned throughout complex.  Cost: $975.
Dec-One front & two back gutters were extended from 2nd story to 1st on 4101-09 to mitigate rainwater flow against siding.  Cost: $150.

Back to Top
The OAKS of Avent Ferry Historical Information
2002
Significant Accomplishments and Board Actions of 2002
Annual Budget: $115,110
Board of Directors:  Bonnie Latham - Pres.,  Brian Browning - V Pres.& Grounds Chair, Bill Loftin, Treasurer, Barbara Dodson, Secretary, Architectural Chair-Frank Johnson, John Hertrick, At-large.

Jan-Snow removal throughout complex.   Cost: $ 400.
Jan-Frank Johnson named as Chair of Architectural Committee.
Jan-Barbara Dodson appointed to fill Board vacancy created by Heidi Porter.
Jan-Repaired several leaks reported by termite inspection.
Jan-Approved new satellite dish policy.
Jan-Approved revision of Appendix C: Policy on Exterior Maintenance to include changes regarding Limited Common Elements.
Feb-Approved initiation of full 2001 financial audit by Merritt, Petway, et al.
Feb-Board made formal statement reflecting standing policy that homeowners are responsible for all deductibles associated with insurance claims.
Feb-Annual Homeowners meeting: February 12, 2002 at Pullen Park community center.
Mar-B. Latham appointed as interim BOD president until election results are obtained.
Mar-Gutters cleaned throughout complex.
Apr-Siding and wood replacement completed on 4253-4261. Cost:  $15,225.
Apr-Water leak in 4281; insurance cost $8,802.
Apr-Board selected buildings 4253-4261 and 4211-4219 for roof replacement in 2002.
Apr-Frank Johnson selected to chair task force to investigate re-plumb of all remaining units.
Apr-Replaced azalea bushes at 4131 destroyed by foundation work performed in 2001.
May-Roof replacement for 4253-4261 completed.  Cost: $7,750.
May-J. Hertrick and B Latham re-elected to Board until 2004.
May-Election of officers by Board for a term of one year: B. Latham, President; B. Browning, V-President; B. Loftin, Treasurer B. Dodson, Secretary.
May-Chairs appointed by President for a term of one year: B. Browning, Grounds; F. Johnson, Architectural.
May-Distributed revised Governing Rules for the Oaks of Avent Ferry to all homeowners.  Revisions include new satellite dish policy, revised Appendix C, addition of insurance information, and website address (www.oaksofaf.homestead.com).
Jun-Gutters cleaned throughout complex.
Jul-Approved motion to renew annual website hosting fee.  Cost: $70.
Aug-Approved bid to removed sweetgum at 4291 and maple at 4285; also to removed debris from old tree behind 4101. Cost $850.00
Aug-Approved bid to create two landscape berms to correct water problem behind 4221. Cost: $400.
Sep-Gutters cleaned throughout complex.
Nov-Termite inspection performed throughout complex.
Nov-A water leak caused a large unexpected repair in unit 4221; therefore the Board approved changing roof replacement from 4211-4219 to 4221-4229.
Dec-Approved 2003 budget of $118,710; including a $5/unit increase of monthly assessments.
Dec-Roof replacement complete on 4221-4229.  Cost $7,750
Dec-Gutters cleaned throughout complex.
Dec-Siding and wood replacement completed on 4221-4229. Cost: $21,700.
Dec-Repair to roof of 4131. Cost $400+ (materials cost unknown at this time.)
Dec-Clear and chip extension amount of limbs throughout complex due to ice storm 12/5/02: Cost $700.

Back to Top


2003
Significant Accomplishments and Board Actions of 2003
Annual Budget: $118,710.00
Board of Directors: Frank Johnson-President, Brian Browning-Vice President, Bill Loftin-Treasurer, Bonnie Latham-Secretary, At-Large Members: Barbara Dodson and John Hertrick.

Jan-Cost to chip & remove limbs from December ice storm: $700.00
Jan- Approve removal of trees at 4263 at homeowner’s expense, upon certain conditions.
Feb-Annual homeowners meeting held at Lake Johnson boathouse facility 2/13. No quorum.
Feb-Nationwide Insurance raises Association’s Insurance premiums from $11,000 to $16,000.00.  Board budgeted an estimated raise to $13,000.  This creates a shortfall in current year budget of $3,000.
Mar-Board continues seats until 2005 for members Brian Browning, Frank Johnson, and Bill Loftin; there wasn’t a quorum at homeowners meeting; no other candidates were presented.
Apr-Roofs & gutters cleaned throughout complex. Cost $975.
Apr-Board elects new officers: Frank Johnson-President, Brian Browning-Vice President, Bill Loftin-Treasurer, Bonnie Latham-Secretary, At-Large Members: Barbara Dodson and John Hertrick.
May-Wood replacement begins for 4211-4219.
May-Community garden renovated and open.  Renovations include landscape timbers, lined paths, compost bin, and sitting bench.  Tracy Mitchell volunteers as manager.
Jun-Election of Committee Chairs: Current Chairs are reinstated. Architectural Chair: Frank Johnson, Grounds Chair: Brian Browning, Newsletter Editor: Heidi Porter.
Jun-Roofs & gutters cleaned throughout complex. Cost: $975.
Jul-John Hertrick replaces Brian Browning as Chair of Grounds Committee.
Jul-4291 - Board approves $400 to level sidewalk pushed up by tree root that was removed in 2002.
Aug-Wood replacement is complete on 4211-4219. Cost: $19,600. 
Roof replacement cost: $7,500.  Painting cost: $4,600.  Total rehab cost: $31,700.
Aug-Approve Motion to re-hab 4283-4291 as the second building in 2003. Due to large deficit in wood replacement budget, the second roof will not be accomplished this year.  The $7,000 funds in roof replacement will offset the estimated $10,000 deficit in wood replacement budget.
Sep-Two broken water lines - 4247 water line broke next to building; 4233 water line broken on city-side of meter. Cost of repairs not reported.
Oct-Board approves Management recommendation to trim tree limbs on buildings and remove some small saplings next to buildings during next gutter cleaning in Sept. Est’d cost: approx $500.
Oct-Special Homeowners Meeting 10/9/03 to discuss amendments to governing documents: (1) allow assessment of legal fees accrued due to collection of past due accounts to be charged back to delinquent homeowner, and (2) raise the deductible of the Homeowner Association’s insurance from $1,000 to $5,000. Quorum was not present.  Meeting adjourned to continue at Annual Homeowners Meeting.
Nov-Repair a broken water line from street at 4124.  Cost: $387.
Dec-Approve 2004 budget of $125,910; including an $8/unit increase of monthly assessments.  Budget includes new category, “Collection of Bad Debt, $1,850” to account for Association cost of legal fees to collect unpaid homeowners dues.
Dec-Approve deck renovation: 4008.
Dec-Approve satellite dish: 4127.
Dec-Wood replacement is complete on 4283-4291.  Cost: $20,000.  600 siding pieces are replaced.

Back to Top
2004
Significant Accomplishments and Board Actions of 2004
Annual Budget: $125,660
Board of Directors: Barbara Dodson, Interim President, Laura Lamkin- Interim Vice President, Bill Loftin-Treasurer, Bonnie Latham-Secretary, At-Large: Daniel Madding, Cindy Geurin.

Jan-Gutters cleaned throughout complex. Cost $975.
Jan- Termite inspection scheduled in Jan (for 2003) & Oct for 2004 annual inspection.
Jan-Cashed $20K CD in reserves to cover year-end cash deficit. Board directed Mgmt to use $10K to cover
expenses and purchase CD with the remaining $10K.
Feb-John Hertrick resigned from Board.
Feb-Annual Homeowners meeting set for February 9, 2004; quorum not present.
Mar-75% vote needed for by-law amendments approval not yet achieved.
Apr-Gutter replacement/repair at 4283-91 completed. Cost: $973.
Apr-2003 full financial audit performed by Scott, Grady CPA.
Apr-Approved 4285 request to create front deck.
Apr-Disapproved 4263 request to enclose back deck.  Appeal to full Board failed.
Apr-Approved motion not to lay pine straw in 2005. M&M Landscaping reported there would be a $480
($40/mo.) savings.
May-Reviewed votes received for by-law amendments. 75% not yet achieved.
May-4233-41 rehab & paint scheduled in June.
May-Termite inspection complete. Sent letter to Smith Exterminating, thanking them for leaving a report at
each unit and requesting this action to continue.
May-Board approved payment of $99.99 annual web host fee.
May-4008 retaining wall in progress. Wall, digging & opening drain, and 4 tons of gravel. Cost: $300.
Jul- Gutters cleaned throughout complex. Cost $975.
Jul-4103 and 4105 broken downspouts in back of unit to be repaired. Cost $150.
Aug-Board approved Motion to form Ad Hoc Architectural Advisory Committee to develop recommendations
to aide Arch. approval process. Committee will be in effect for a period of at least one year, with at
least one representative attending monthly Board meetings. Members of Ad Hoc Architectural
Advisory Committee members are: Cindy Geurin, Laurinda Heppt, Laura Lamkin, Kristin Schaffer.
Aug-Approved welcome letter (Attachment 1) to new residents. Letter to be distributed by Management to
new homeowners and landlords.
Sep-Siding and wood replacement 4233-41 complete. Cost to date is $30,000.
Sep-2003 financial audit report completed and distributed to Board.
Sep-Motion approved for Board membership: Cindy Geurin, Laura Lamkin, Dan Madding.
Sep-Appointed Laura Lamkin as Architectural Chair; Dan Madding as Grounds Chair.
Sep-Motion approved 4123 – 4131 roof replacement this year.
Oct-Painting 4233-41 complete except for punch list. Cost $4,600. Total cost of paint/rehab: $34,000
Oct-Grounds were aerated and over seeded.
Oct-Approved Motion to re-roof 4012-4018 using East Coast of NC, Inc. to begin in November. Roof on Unit
4020 was replaced in 1999, and won’t be replaced this time.
Nov-No quorum.  Annual Termite inspection completed.
Nov-Roofing 4012-4018 completed. Cost: $7,172.
Nov-Frank Johnson resigned from the Board.
Nov-4123-31-roof replacement complete  - roofer paid $6,524 of $7,750 total cost.  $1,226 deduction was
due to damage directly caused by roofer’s negligence.
Nov-Broken water main repaired - cost $700.
Nov-Board met to review 2004 Budget.
Dec- Approved Motion to raise annual dues by $11/unit for an annual budget of $135,810.
Dec-New garbage carts delivered Dec 1 along with new collection schedule.  Volunteers identified carts
with unit numbers and distributed to units.  Board approved changes to rules governing placement of
carts at curb. An accommodation for new carts and disposition of old bins is yet to be resolved.
Dec-Approved Motion to appoint B Dodson interim President, L Lamkin interim V. President until March
2005.

Back to Top